Purchases
Feature 3: Purchases Overview The Purchases feature helps track all yacht-related expenses, ensuring clear financial oversight.
Key Function
Logs and categorizes all purchases and operational expenses.
Tracks vendor payments and due dates.
Step-by-Step Guides
Navigate to "Purchases" in the Accounting Module.
Click "Expenses" and then click "Add" to log an expense.
Enter vendor details, payment date, and category.
Click on "+Add an item" to add a product or service.
Click "Paid" to mark an expense as paid from the start. Once paid it will populate into the payments section of the accounting module.
Click "To Be Paid" to mark an expense as a draft.
To approve this payment, scroll to the right of the logged expenses, click on the approval dropdown. Mark it as approved/deffered/not approved
Once approved, click on the pencil icon to add the payment method and mark it as paid. Once paid it will populate to the payments section.
Save and track purchases within the system.
To serach for expenses, we have quick search filters at the top of the page. You can search by Vendor/expense date/due date/category/status and payment method.
You can export the expense report by clicking on the 'export' tab at the top right of the page.
You can download all the attachements/reciepts associated to the expenses by clicking on 'download attachements' at the top right hand side.
FAQ's
Q: Can i add a payment after logging an expense? A: Yes once you have logged an expense it will be saved as a draft if you havnt added the payment method. To go back and add the payment method > Go to expenses > click on the pencil icon next to that particular expense > Select add payment > fill in the detils and save.
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